Decision on the ninth item on the agenda: Reports of the Programme, Financial and Administrative Committee. First report: Financial questions

Record of decisions | 01 April 2010

First report: Financial questions

Programme and budget
(First item on the agenda)

(a) Programme and Budget for 2008–09:Regular budget account and Working Capital Fund as at 31 December 2009

(b) Programme and Budget for 2010–11: Collection of contributions from 1 January 2010 to date

The Governing Body took note of these parts of the report.

(Document GB.307/9/1(Rev.), paragraphs 1–12)

(c) Programme and Budget for 2008–09:
Treatment of the net premium earned

The Governing Body decided to propose to the 99th Session (June 2010) of the International Labour Conference that:

(a) in derogation of article 11.5 of the Financial Regulations, the one half of the 2008–09 net premium earned, amounting to CHF14,869,967 that is not distributed through the Incentive Fund, be credited to the Building and Accommodation Fund to finance partially the renovation of the headquarters building, subject to the following conditions:

(i) that the Office prepares a comprehensive plan for the renovation of the ILO building, including financial and technical aspects, risk management and time frames, leading to a capital master plan;

(ii) that the Office develop a long-term strategy for the financing of future maintenance and renovation of ILO buildings and properties, based on an accumulation of funds to avoid any future ad hoc call on member States; and

(iii) that the plans and strategy referred to in (i) and (ii) above be submitted to the Building Subcommittee of the Programme, Financial and Administrative Committee, and endorsed by the Governing Body in March 2011;

(b) should the Governing Body determine that the conditions are not satisfied, the derogation from article 11.5 of the Financial Regulations referred to in paragraph (a) above be revoked and the funds be credited to Members in accordance with article 11.5 of the Financial Regulations;

(c) should the Governing Body determine, on the basis of the financial plan, that the amount of the 2008–09 net premium transferred to the Building and Accommodation Fund is not fully required for the funding of the renovation of the headquarters building, the amount not required be returned to member States;

(d) it adopt a resolution in the following terms:

  • § The General Conference of the International Labour Organization, meeting in its 99th Session, 2010,
  • § Noting that the operation of the Swiss franc assessment system has resulted in a net premium earned of 29,739,934 Swiss francs in the 2008–09 biennium,
  • § 1.Decides, in derogation of article 11.5 of the Financial Regulations, to transfer the one half of the net premium earned, amounting to 14,869,967 Swiss francs that is not distributed to the Incentive Fund, to the Building and Accommodation Fund of the International Labour Office to finance partially the renovation of the headquarters building subject to the following conditions:

(a) that the Office prepares a comprehensive plan for the renovation of the ILO building including financial and technical aspects, risk management and time frames, leading to a capital master plan;

(b) that the Office develops a long-term strategy for the financing of future maintenance and renovation of ILO buildings and properties, based on an accumulation of funds to avoid any future ad hoc call on member States;

(c) that the plans and strategy referred to in (a) and (b) above be submitted to the Building Subcommittee of the Programme, Financial and Administrative Committee, and endorsed by the Governing Body in March 2011; and

  • § 2.Further decides that should the Governing Body determine that the conditions are not satisfied, the derogation from article 11.5 of the Financial Regulations referred to in paragraph 1(a) above be revoked and the net premium be distributed to Members in accordance with article 11.5 of the Financial Regulations.
  • § 3.Further decides that should the Governing Body determine, on the basis of the financial plan, that the amount of the 2008–09 net premium transferred to the Building and Accommodation Fund is not fully required for the funding of the renovation of the headquarters building, the amount not required be returned to member States.

(Document GB.307/9/1(Rev.), paragraph 90)

ILO programme implementation 2008–09
(Second item on the agenda)

The Governing Body took note of this part of the report.

(Document GB.307/9/1(Rev.), paragraphs 92–187)

Audit questions
(Third item on the agenda)

(a) Follow-up to the report of the Chief Internal Auditor for the year ended 31 December 2008

The Governing Body took note of this part of the report.

(Document GB.307/9/1(Rev.), paragraphs 182–203)

(b) Report of the Chief Internal Auditor for the year ended 31 December 2009

The Governing Body approved the revision of the Audit Charter.

(Document GB.307/9/1(Rev.), paragraphs 229–231)

(c) Report of the Independent Oversight Advisory Committee

The Governing Body took note of this part of the report.

(Document GB.307/9/1(Rev.), paragraphs 232–251)

International Training Centre of the ILO, Turin
(Fourth item on the agenda)

The Governing Body took note of this part of the report.

(Document GB.307/9/1(Rev.), paragraphs 252–278)

Delegation of authority under article 18 of the Standing Orders of the International Labour Conference
(Fifth item on the agenda)

The Governing Body decided to delegate, for the period of the 99th Session (June 2010) of the International Labour Conference, to its Officers (i.e. the Chairperson and the Vice-Chairpersons of the Employers’ and Workers’ groups) the authority to carry out its responsibilities under article 18 of the Conference Standing Orders in relation to proposals involving expenditure in the 72nd financial period ending 31 December 2011.

(Document GB.307/9/1(Rev.), paragraph 284)

Report of the Building Subcommittee
(Sixth item on the agenda)

The Governing Body took note of this part of the report.

(Document GB.307/9/1(Rev.), paragraphs 285–300)

Other financial questions
(Seventh item on the agenda)

(a) Replacement of smoke detectors

The Governing Body agreed that the cost of replacing smoke detectors, estimated at CHF205,000, be charged to the Building and Accommodation Fund.

(Document GB.307/9/1(Rev.), paragraph 304)

(b) Use of the Special Programme Account

The Governing Body authorized the Director-General to use US$1.3 million of the Special Programme Account, as proposed in paragraphs 4 and 5 of document GB.307/PFA/7/2.

(Document GB.307/9/1(Rev.), paragraph 319)